This is a guest Post written and submitted by Lana Joseph
This type of software has the capacity to help plan, organize, and manage resources. It should be able to create estimates, schedule, manage budgets and allocate resources. There are numerous project management packages in existence today, which are used by almost every business to increase efficiency.
Some of the tasks that these packages can perform include providing important information which can include the following-
- Time frame for the project
- Risks involved
- Workload planning
- Historical information to chart progress and compare predicted and actual data
- The collaboration between users and clients, and instant provision of communication between the two parties.
Some of the tools of project management software include-
- Automatically updated calendar and contact sharing between all stakeholders of the project, that keeps track of timelines, meetings and deadlines.
- Document sharing and collaboration that can be accessed by all stakeholders of the project.
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The different types of such software are-
- Desktop, which has been implemented to run on the desktop computers of each user. These are typically single user applications used by the subject manager.
- Web-based, which has to be accessed via a web browser. This can also include the ability to access the program via a tablet or smart phone.
- Personal, for home based use to manage lifestyle projects. These usually have a fairly simple interface.
- Single-user, which is programmed to be used and edited by a single person at a given time. This is best used for small projects.
- Collaborative, which is designed to support multiple users accessing and modifying different sections at once. For example, each user may have to update their tasks progress on a daily basis. These can then be viewed by other users as a read-only format.
- Integrated, which combines project management with other aspects of company life.
- Non specialized tools, which are are specific to project management, such as office productivity tools, are also used to manage projects instead of specialized packages.
The benefits of these packages are-
- Allows employees to collaborate on projects by sharing documents, calendars, timelines and status updates.
- Tasks can be delegated to the appropriate employees easily. Each employee has access to necessary information in the system to know who is the best person for the task, and who should be contacted for information and help.
- Expected start and completion dates for the project and its tasks added to the system informs employees of deadlines, and allows them to manage their time appropriately.
- Tracking of information will let you know what tasks have been completed, when and by whom, and what still needs to be done.
- Shared updates on what each user is doing eliminates the need for meetings and emails
- New users to the project can be given a snapshot of the project to get them up to speed, such as background information and how the project will move forward.
- In addition to user collaboration, project management software also enables businesses to communicate with vendors and clients, to enable them to provide feedback, make edits and review progress.
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